I have meetings to attend and unplanned interruptions to address so if I try to tackle too many To Do items, I’m just setting myself up for failure. I’m most effective if I have fewer than twelve tasks on my daily list. Limit the number of tasks you assign to yourself in any given day. If a task will take days to complete, it’s not achievable on a daily To Do list and should probably become a campaign item or a larger work item. I know some will take mere seconds (e.g., scheduling a meeting) whereas others are more involved so they will balance out. I have tasks dedicated to drafting content, following up on action items, and ensuring my team members are all focused on the right priorities. Make each task granular enough that you can accomplish it in less than two hours. But, I’m known for my time management skills and I have been asked to share my tried and true methods for maintaining a successful To Do list. The following tips may sound obvious once you read them. I can assign tasks to my team members and push tasks to other Microsoft programs like OneNote. I can see my To Do list for the day, the following day, and the entire week at-a-glance. Whereas my calendar tells me where to go and with whom to meet, my task list tells me what I need to accomplish any given day. My email, tasks, and calendar are integrated. I prefer to use Outlook’s tasks for my To Do lists over other methods for a variety of reasons: Outlook's task function is simple, free, and in my face – built into an application I use daily. Keeping a list and following it helps me prioritize, stay on track, reduces the number of activities I forget or neglect to accomplish, and generally boosts my overall productivity. My To Do lists live up to their name: they tell me what to do. I am one of those old-school time management freaks who disagrees with anyone who says To Do lists are a thing of the past. However, few tell us how to accomplish these goals. Many sources tell us we should work smarter and manage our time more effectively.
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